Senior Administrator – Client Service Management (m/f)

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Job description

Sanne is currently seeking a new member for our Client Service Management division.

The role focuses on taking responsibilities for a diversified portfolio of unregulated and regulated alternative investment funds and provide a full suite of administrative and oversight services to a growing portfolio of clients.


Key responsibilities

Client Relationship

  • Proactively assisting in the management of a portfolio of clients, while reporting to a Managers and Directors;
  • Build relationships with existing clients;
  • Assist in the management of contacts between notaries, law firms, banks, auditors, tax advisors;
  • Liaison with client advisors, banks, brokers and depositaries in order to oversee client matters.
  • Team Work
  • Contributing to the development of your team through open communication;
  • Provision of mentoring support to colleagues;
  • Ensure proper and timely time recording, and assist with billing and cash collection.

Fund Administration

  • Assisting in and coordinating the incorporation of regulated and unregulated alternative investment funds (typically SIFs or RAIFs) opening bank accounts, etc.;
  • Handling day-to-day legal and corporate operations of the funds and ensuring that tasks are cleared on a timely basis;
  • Preparing board pack ahead of the meeting, convening notices and proxies;
  • Participating in client board meetings, drafting and keeping minutes of the decisions;
  • Organizing bank payments;
  • Organizing filing with the RCS if and when necessary;
  • Database maintenance and administration;
  • Provide general team assistance as required and act in the best interests of the department.

Transaction Assistance

  • Oversee clients transactions (acquisitions, dispositions, capital calls, distribution to investors, etc.), circulate and track documentation;
  • Liaising with notary and administration to receive appropriate certificates;
  • Process all client transactions in an efficient manner.
  • Any other duties in the scope of the role that the company requires.



Skills / experience

  • Bachelor or Master degree in Legal or Corporate Secretary or Economics;
  • A minimum of 2 years of experience in fund administration industry;
  • Knowledge of alternative investment funds and alternative asset classes (i.e. real estate, private equity);
  • Knowledge of Luxembourg company law, AIFMD, SIF / RAIF laws and related regulations;
  • A team player with excellent oral and written communication skills;
  • Proficient user of Microsoft Office suite;
  • Fluent in English; German/French is an asset;
  • Certificate of good conduct (Casier judiciaire, Polizeiliches Führungszeugnis) will be required in case of positive selection.


As Sanne Group Luxembourg is a financial organisation, all new employees will be required to undergo a criminal record check.



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